Trade Stand Guidelines

TERMS AND CONDITIONS FOR MOUNTBELLEW SHOW TRADE STANDS EXHIBITORS

Application/Acceptance:

Applications for Trade Stand space must be made through the official online application process. (hard copies available on request). The application must be fully completed, and the Exhibitor must agree to accept the relevant terms and conditions. In the event your application is not successful your payment will be returned, but refund for any other reasons will not be considered. Submission of application does not ensure allocation of trade space. Show management reserves the right in its absolute discretion to reject an application for exhibition space, to reduce trade stand allocation, withdraw permission or close down an exhibition stand. The Exhibitor accepts that in applying for a stand allocation, he/she accepts that the Mountbellew Show Management will not be responsible for any loss of profit, consequential loss or any loss whatsoever arising by reason of their participation at the Show. Exhibitors must obey all the rules of the Mountbellew Show and obey any instruction from authorised personnel, before, during and after the show. Any disputes arising out of the conditions laid out by the Mountbellew Show, between exhibitors or between the Show management and exhibitors, shall be resolved at the absolute discretion of the Mountbellew Show. We will not tolerate verbal or physical abuse towards Show Staff – no benefit to either party.

Breach:

Any breach of these terms and conditions by the Exhibitor shall, without prejudice to any other remedy available, entitle Show management to cancel the agreement with the Exhibitor and remove or request the immediate removal of the Exhibitor and its property from the site.

Catalogue:

The Show Management shall not accept responsibility for the content, errors or omissions in the catalogue.

Changes or Cancellations:

The Show Management reserves the right, at its reasonable discretion (which shall reference to weather forecasts and ground conditions) to postpone or cancel the Show, make amendments to the parameters of the site or the stand space and/or amend the planned times as set out above. The Show will not be responsible to any exhibitor or person for loss of profit or any consequential loss arising out of the cancellation of the event. The Show shall not be liable for any failure to perform its obligations pursuant to these terms as a result of flooding, fire, lighting, explosion, drought, ground conditions, act of God, act of terrorism, war, rebellion, sabotage, strike, disease or any other event outside reasonable control of the Show management. The Show recommends that insurance cancellation cover be considered by the Exhibitor.

Closure of Stands and Exiting:

The Exhibitor shall not commence closing down its stand until 5.00pm on the day of the Show.

Definitions:

  • Show means the Mountbellew Show, which is taking place on The Agricultural College, Mountbellew, Co. Galway on Saturday 14th September, 2019.
  • Exhibitor means any person or body who/which has entered into an agreement with the Show Management for a trade stand at the Show.
  • Fee means the fee specified in the Application and payable to the Show by the Show personnel.
  • Stand Space means the trade stand space on Site allocated to the Exhibitor by the Show personnel.
  • Show Management refers to the members of the Show Committee which have been allocated general or specific responsibility of managing the Show or different areas of the Show activities.

Documents:

Fire Certificate, Insurance and indemnity form must all be provided.

Fees:

The details of the fees are outlined on the Show’s website (www.mountbellewagrishow.com). The Exhibitor must pay the required full fees with the initial application. The Exhibitor shall remain liable for the fee if the Exhibitor cancels after application.

Fundraising, Collection, Etc.:

The Exhibitor shall not hold raffles or collections for contributions to its funds without prior written consent of the Show management and in accordance with all applicable laws and regulation. Only one official charity is permitted to fundraise each year at the Mountbellew Show. Should an Exhibitor be found ‘hosting’ a fundraiser without prior written consent of the Show Management – The Mountbellew Show reserves the right to close down the entire exhibition stand on the spot for the duration of the Show without refunding the cost of stand or loss of earnings, the exhibitor may also be refused entry to exhibit at any further Mountbellew Show.

Generators:

No power is provided to outdoor trade stands, Exhibitors using generators must insure that no petrol generators are to be used and safety precautions must be adhered to.

Insurance:

Public Liability- All Exhibitors must have insurance policies in respect of public liability, with minimum of €2.6 million limit of indemnity, any one incident. A letter from their insurance company confirming their public liability cover and indemnities must be provided. The Exhibitor must ensure that confirmation of their current insurance policy accompanies their Trade Stand application. Under no circumstances will any Exhibitor be admitted to the show grounds without production of this evidence of insurance.

Indemnity:

The Exhibitor indemnifies the Show and agents against all and any liabilities, losses, costs or expense caused, directly or indirectly, as a result of any actions or claim by any person of any breach by the Exhibitor of these terms or by act of negligence of the Exhibitor, its employees, directors, agents, sub-contractors or other persons authorised by the Exhibitor. Confirmation letter must be specifically extended to indemnity the Mountbellew Show Society and the Irish Shows Association, against any claims losses, damages or injuries that may arise for the durations of the Mountbellew Show on 14th September, 2019. Agreement with our terms and conditions also confirms indemnity to the above.

  • Limits on Liability: Whilst the Mountbellew Show Management will provide General Security for the overall site area, each Exhibitor is responsible for the security of their own exhibition and stand area. The Mountbellew Show will not be responsible for any loss or damage arising from any source whatsoever. The Exhibitor is advised to make adequate arrangements for protection of their exhibits. Each exhibitor should have adequate insurance cover in respect of such damage or loss. The Show Management accepts no liability for damage to property, personal injury, death or other loss caused to the Exhibitor or its authorise persons. In particular exhibitors with machinery which could cause injury when in motion or otherwise are required to have adequate safeguards in place to protect the public and especially children.

Litter:

The Exhibitor shall ensure that their Stand Space is tidy at all times and be responsible for proper disposal of any litter. The Exhibitor shall leave their Stand Space completely clear of litter, please use bins provided. The Exhibitor shall restore their stand space to its original condition. The Exhibitor shall become liable to pay a fine of €200 for breach of these litter clauses. We suggest you take a picture of your stand before vacating the area.

Regulations and Health & Safety:

The Exhibitor shall comply with all current regulations, including Safety, Health and Welfare Act and the guidance issued by the Health and Safety Authority in relation to it. The Exhibitor shall comply with all directions of the site Safety Officer. All Exhibitors will be responsible for preparing and implementing their own Health and Safety Statement, Emergency Plans & Procedures, Crowd Management Plan, Fire and responsibilities that are necessary for a company exhibiting at a public event. Extreme caution must be practised at all times – especially in the livestock area.

Sales & Advertising:

Only within the exhibitor allocated stand area should they sell, offer for sale or advertise their goods/services, including the distribution of leaflets, unless extra advertising space is purchased. Level of business transacted is the sole responsibility of the trader. Branding by the Exhibitor should be in keeping with the style of the Show.

Site:

Whilst every effort will be made to accommodate exhibitor space requirements, final allocation and location of exhibition space will be at the discretion of the Show Management. The Exhibitor shall report to the check in office and the trade stand supervisor on arrival to be shown the precise location of Stand Space.

Stand Space:

The Exhibitor shall ensure that all marquees, ropes, signs and other equipment are kept within the Stand Space at all times. The Exhibitor is not permitted to sub-let, transfer or share a Stand Space. Any activities that could infringe on the rights of other exhibitors must be avoided. The Exhibitor shall ensure that no damage is caused to the Site, within the Stand Space. Bark mulch, gravel etc. can only be used if an underlay is firstly placed on the ground. Immediately after the Show, all mulch, gravel etc. must be cleared from the site and disposed of offsite by the exhibitor. The Exhibitor shall not sell refreshments, food or drink for immediate consumption, as this infringes on our catering franchise agreement.